It is essential to plan to support your program to expand your corporate travel funds. It is not enough to tell travelers to choose the lowest logical airfare. These are some of the factors that you should consider when planning and evaluating your travel program.
A well-written and widely distributed travel policy is the cornerstone of any successful company tour schedules. It is important that the policy is written to reflect corporate culture and that it is distributed within the company to ensure that everyone is aware of it and agrees to it. To ensure everyone understands and owns the policy, it's a good idea for them to sign a copy.
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Centralized travel both internally and outwardly:
Companies that do not centralize their travel program pay the price in lost expense reduction and reduced efficiency. You can have one point of contact for all travel questions, both internal and external. A full-time travel manager is not necessary if your company travels for less than $1million annually. These cases can be handled by the finance department, human resources, or an executive assistant.
A mix of personal service and online booking:
This addendum is to the previous element. It calls for centralizing travel through one agency. Online bookings are cheaper than traditional methods of booking. You give travelers control and increase their morale. You also leave open the possibility of using your online booking engine to book less complicated itineraries. Senior executives, frequent travelers, and more complex itineraries can be booked directly with travel agents that can provide a higher level of service and offer a better overall experience.